Planning your session(s)
Catalyst 2030 members are planning many online, offline and hybrid sessions throughout CCW.
What to consider when preparing for your session?
To prepare for your session, please consider the following:
- Objectives: Identify the goals and objectives. (Why this session?)
- Audiences: Choose the target audiences. (Who are your target audiences? Who do you want to appeal to?)
- Content/Messages: Plan your content. (What are the key messages and takeaways of your session? What do you wish to communicate?)
- Structure: Establish session type and structure. (How is your session structured? What will your session look like? What type of session will it be?)
- Methods: Select methods for how you wish to conduct your session. (What methods will you use? What visuals, sound/music, video/film, languages, content and other techniques will you use?)
- Plan: Develop a plan for roles and responsibilities. (Who does what, why and when? Who are the best speakers for the topic of your session? Who is a good moderator for your session?)
- Outcomes: Set outcomes for your session. (What is your follow-up call to action? What will the outcomes of your session look like in a year?)
- Technical Matters: Schedule a pre-meeting to discuss the session with your speakers and moderator. (Are all technical matters set up and tested?)
- Promotion: Draft your promotional plan. (How would you like to draw attention to your session? How do you wish to promote your session? Where do you wish to promote your session?)
Learn about (1) Session Design (2) Technical Matters and (3) Session Promotion
In more detail, please read the following helpful suggestions to better prepare for your session(s):
Goals and Outcomes
- Identify the goals and objectives. (Why this session?)
- Who are your target audiences? (To whom is this session?)
- What are your key objectives and outcomes?
- What will the outcomes of your session look like in one year?
- What is your follow-up call to action?
- What is the main focus of your session?
- What are the key messages and takeaways of your session? (What do you wish to communicate?)
- What contributions will your session make to CCW2023 and to Catalyst 2030 more broadly?
- Is the session aligned with the CCW2023 Theme “Solutions from the Frontlines”?
Please note: Sessions with multiple participants that are co-created by different Catalyst 2030 members tend to be more impactful. If other participants are focusing on similar topics, we will link you to them as an opportunity for collaboration.
- Who are the best speakers for the topic of your session?
- Who is a good moderator for your session?
- Who are your partners and your main audience?
- Establish the session structure. (How is your session structured?)
- Select methods how you wish to conduct your session. (What methods will you use?)
- How do you wish to conduct your session?
- Plan and decide how to structure and curate your session.
- Define what you want participants to gain.
- Think creatively and inclusively.
Your Point Person in the Catalyst 2030 Secretariat can help you to explore ideas for your sessions and offer advice for the topics, programme, and structure.
Please note: All CCW sessions will start with a 30-second promotional video provided by the Catalyst 2030 Secretariat.
If you wish to host a multilingual session, please get in contact with your Point Person in the Catalyst 2030 Secretariat for support and coordination.
Here are some creative ideas for your session
- Be sure unheard voices are at the forefront in panels, discussions and fireside chats.
- Use a film screening to spark dialogue and debate and to encourage action.
- Host a workshop to come up with some big thinking and collaborative problem-solving, alongside our global community of innovators.
- Go beyond “showcasing”. Create opportunities for people to collaborate with you to maximise your impact. Ensure there is an explicit call to action and solicit a commitment to collaborate.
- Test your research findings to co-create meaningful recommendations.
What type of sessions are being hosted during CCW?
- Storytelling Session: Social innovators share their stories and initiate partnerships.
- Policy Roundtable Discussion: Social innovators and funders co-create recommendations for systems change that can help scale issue-based solutions.
- Fireside Chat/ Celebration Session: Challenges and solutions proposed will be highlighted and raised with the relevant policymakers and leaders, focusing on how solutions can be jointly co-created.
- Film: Host a film screening to start dialogue and debate that leads to action.
- Closed Door Salon: Closed, unlisted conversations with a small, selected audience, tentatively including dialogue with donors.
- Problem-Solving Sessions / Thematic Workshops: Hosting workshops to ideate big thinking and collaborative problem-solving with our global community of innovators.
- Hackathon: Designed as a sprint-like event, a good idea for problem-solving sessions.
- Mindfulness and Active Breaks: Host 15-minute mindfulness and wellbeing sessions throughout each day, to serve as a break from the programme.
- Online, Offline or Hybrid Regional and Country Events: Plan in-person activities at a local level and hybrid events and sessions in your country and region with other Catalyst 2030 members.
- Official Launch of a Chapter: Session to launch Catalyst 2030 country chapter
Thinking beyond sessions: What are other type of online, offline or hybrid regional and country event ideas for CCW?
- CCW launch and / or closing event with your community
- Social innovators and entrepreneurs visiting universities to give lectures
- Social entrepreneurs visit schools to talk about challenges and solutions
- Government visits to project / enterprises
- Discussions with government officials, corporate, business representative or UN representatives
- Social entrepreneur meet and greet networking events
- High-level whole of society roundtable discussions
- Launch a programme and / or project with the community or the government
- Launch a Tendrel Forum with other social impact leaders
- Drawing, photo, video and essay competitions on CCW theme and other topics
- Fairs and/or exhibitions
- TV or talk show appearances
Your Point Person at Catalyst 2030 Secretariat will:
- Share a Zoom link with you
- Confirm the time slot for your session
- Edit session details if you wish to update speakers, and other information
- Start, record and stop your session on Zoom. Please note. All CCW sessions will start with a 30-second promotional video provided by the Catalyst 2030 Secretariat. The Point Person will play this video at the start of your session.
- Upload recordings of sessions to Catalyst 2030 YouTube if participants’ express consent has been granted
Session Hosts will:
- Brief speakers, moderators and/or panellists before your session takes place.
- Schedule a pre-meeting to discuss session matters with them.
- Double-check that all technical matters are set up and tested for all interactive functions that you need for your online session. For example, chat, polls, tools, breakout rooms, translation options and anything else that you wish to include in the session.
- Prepare and run a test before hosting the session
Please note: The Catalyst 2030 Secretariat will promote the overall CCW2023 Campaign and all sessions at least once. Session Hosts are responsible for promoting their own sessions.
We suggest all Session Hosts to think of the following questions:
- How would you like to draw attention to your session?
- How do you wish to promote your session?
- Where do you wish to promote your session?
Session Hosts are responsible for:
- Local, national, regional and international media promotion of your session
- Inviting key stakeholders and networks, existing and potential donors, your teams, friends and family. Be sure to ask them to spread the word about your sessions and CCW2023.
- Promoting your session on the appropriate media channels to attract the right audience.
Here are suggestions on how to better promote your session(s):
- Social media networks such as LinkedIn, Facebook, YouTube, Instagram, Twitter and other channels. Use the official CCW2023 hashtags: #CatalysingChangeWeek2023 #CCW2023 and tag @Catalyst2030 on Facebook, LinkedIn, YouTube and @Catalyst_2030 on Twitter and Instagram, so we can repost and share your content.
- Download different image templates (tiles) and other visuals that we have prepared. You can customise these to promote your session, but you must follow Catalyst 2030 brand guidelines. These are available in the ‘Resources’ section on the CCW website: catalyst2030.info/CCWResources
- Take fun photos, including screenshots and videos, and share them with others on social media and in newsletters.
Newsletters, Website and Blog posts
- Promote your session(s) in your own and partner newsletters, websites and online blog posts.
- Ask your partner organisations to share your session(s) information.
Press & Media
- Send out a press release, invite journalists to conduct interviews and attend your session(s).
- Contact your local, national, regional and international media platforms.
- Give interviews on TV, radio, magazines, etc.
- Join a podcast to share the importance of your session.
Prepare a short promotional video teaser. The video should end with C2030 branding and include the following points: (1) An introduction of yourself and your organisation (2) The topic of your session/event (3) An explanation of how you are working collaboratively to accelerate change. Please share the video with your Point Person in the Catalyst 2030 Secretariat so we can distribute it via our social media channels.